MARCH 24 - 25, 2018




A hospital is a microcosmic community that operates like a small city, being divided into specific departments that hold the primary role of managing all aspects of operations that are related to it. Thus, a proper health system management ensures the delivery of health care services and facilitates optimal patient outcomes through continuous monitoring of these departments, which in turn oversee their own services. One such department is Human Resources Management which, in any healthcare setting, plays a vital role in that it fills a variety of personnel needs that both employees and employers encounter, with functions that cover everything from performance management to safety.

We are well-acquainted with our country’s desperate need for healthcare reform, were we to take into consideration its constant state of poor funding, as well as the  lack of appropriate equipment and supplies that are much needed in order to successfully manage an emergency in a timely manner. Small steps can make a big difference, and it all begins with the right ideas and mindset, so fear not, as remarkable a feat as it may seem, this is not a venture on which you embark alone.


How do you think medical students would learn best?

They are constantly challenged by large workloads and sometimes overwhelmed when it comes to using their knowledge in practice.

We think that aiming to a more interactive, organized and practical way of studying might help them, so one of the topics which we will be giving challenges in is making medical education more efficient with the aid of technology.


Let's take a minute to think about health: it is not merely the absence of a disease or infirmity, it is a state of physical, mental and social well-being. Thus, Public Health can be viewed as the science and art of preventing disease, of educating to improve the quality of life for a community as large as global.

From promoting hygiene to avoiding risk factors, from environmental health to health equity, technology has an immense potential for efficient, large-scale dissemination of potentially life-changing information.

We believe that small steps taken toward improving the health education of a community can have impressively sustainable effects.


Accessibility is one of the things we love about new technologies. Do you see the potential of translating it into healthcare?

Communication is perhaps as important as treatment in a doctor-patient relationship, but what if the direct contact between them cannot be made? This is where telemedicine comes in, enabling patients living in remote locations to access medical care, or simply enabling any of us to save time when seeking medical attention.

Telemedicine is a hot topic in Romania, connecting healthcare to telecommunication and IT and materializing our hope to better serve patients' best interests.


Patient-centered care is a growing movement that replaces our current physician centered system with one that revolves around the patient. Effective care is generally defined by the overall patient satisfaction or outcome from the viewpoint of the patient rather than by physician dependent tools or standards. Therefore, one of the basic tenets of patient-centered care is the idea that patients know best how well their health providers are meeting their needs, and it is the patient's view of his or her health care delivery that correlates with outcome or satisfaction. Bearing this in mind, we need to attempt to move from "what's the matter" with our patients to "what matters" to our patients, since what most patients want, in actual fact, is a personal relationship with their doctor, good communication and empathy.

It is well established now that one can in fact improve the quality of health care and reduce the costs at the same time, given that this method of care could improve patient care  satisfaction and lessen symptoms, all of this being achieved while reducing the need for expensive prescriptions, testing, referrals, and hospitalizations. It is a low-tech humanistic approach to medicine with the option of using high tech medicine when necessary, but not as a substitute for the fundamental bond between patient and doctor.  In many ways, it could be the cure for what ails our health care system. Taking this into consideration, how do you think we could go about encouraging doctors to shift their focus from the specific ailment or disease to a more holistic approach to the patient?




The first healthcare hackathon in Cluj is a 30 hour-long invention marathon. Participants work in teams to create something awesome from scratch, learn new  skills and have some fun along the way! Students and young employees from various fields are welcome.

How will the hackathon work?

Participants are presented with real-life challenges of current interest to our healthcare system, from across different domains. Each challenge will be briefly presented and published before the hackathon. Participants will select then which challenge they would like to solve. Teams will be formed and the hacking will begin. Mentors will be available to help, assist, provide guidance, and answer any questions the participants might have. You will have to present your project on Sunday the 25th of March and all projects will be judged afterwards.

I don't code. Is this for me?

Absolutely yes. Our proposed challenges can’t be viewed from a tech perspective only, you will definitely need a doctor, a designer, maybe a public health specialist, a psychologist, a lawyer or an economist. Every mind willing to create an innovative solution is welcome.

How much does it cost?

The fee is 35 lei/person and it is non-refundable. You can pay this fee securely via Xing through the registration form on this page. It includes meals throughout the entire day as well as snacks and drinks.

What about the teams?

You can either bring your own team (3-5 people) or make new connections and team up at the Creative Meetup before the event or online (on the facebook group/slack channel).
We highly advise you to have at least one medical student or healthcare professional in each team.
If you don’t have a whole team built, but there is a friend you would like to participate with, please specify this in the registration form.

What is the Creative Meetup?

The Creative Meetup is a pre-hackathon event where you can meet the other participants, the mentors, challenge owners and the organizing team. You will be presented extra info about the requirements for the challenges. Participants who can’t attend the meeting will be sent the info by mail.

What do I need to bring?

Please bring your laptop and charger, mouse and mouse-pad, notebook, pen and pencils, comfortable clothes, headphones and music, glasses and medication if necessary, whatever else you might need to complete your project including installed software or wearables. Don’t forget a mat and sleeping bag if you want to get some rest but we will have some quiet corners with bean bags designed for rest. Optionally you can bring an extension cord and a Wi-Fi dongle.

Can I sleep at the hackathon?

You can remain overnight, but there will not be a designated resting area, only a chill-out zone with a couple of beanbags. We do not provide mats so you will need to bring your own mat and sleeping bag.

If I cannot stay the entire period can I still participate?

Yes, provided that there will be someone in your team to pitch your solution. 24/7 on-site presence is not required from anyone, but we will provide food and drinks.

Are there going to be mentors?

Yes, there will be mentors from the IT as well as medical field on location and/or  reachable via Skype. You will be able to schedule short consultations with them.

How do I pitch my team's idea?

Each team will hold a presentation on Sunday, the 25th of March, in front of all participants, mentors, challenge owners and jury.

All presentations should be in English and you will have 3 minutes for the presentation and 2 minutes for Q&As.

During the event we will hold a 30 minutes presentation skills training. We strongly encourage that the designated presenter of each team to take part in it in order to offer to the jury  the best presentation possible.

Will there be wireless internet access?

Yes, there will. You can bring a Wi-fi dongle as backup if you want though.

Can I use any programming language or software package?

Yes. Any language you feel comfortable with is fine for us. However, you should only use licensed copies of software. In developing your solution, you should not use content that is copyrighted, protected by trade secret or otherwise subject to third-party intellectual property rights or other proprietary rights, unless you are the owner of such rights or have permission from their rightful owner to use the content. We recommend using only third-party works that are licensed through an open-source (for software), open-hardware (for electronics) or creative commons license (for all other works).

What materials are provided?

We will provide wireless internet connection, extension cords (limited number), plenty of pens, paper, markers and flip charts.

Will there be food?

Yes, we will provide some of the food: the morning coffee and snacks, fruits, drinks, sweets and pizza in the evening. You should feel free to bring your own.

What should I not bring to the hackathon?

Flammable materials, poisonous or explosive substances, bags of live snakes, firearms or ammunition, ready-made solutions to the challenges and generally anything that you could not take with you in an airplane as checked baggage is forbidden.

Can I leave my laptop overnight at the location?

Although members of the organizing team will remain overnight, we are not responsible for any belongings left unattended. If you plan to go home take your laptop with you.

Who can I contact if i have more questions?

You can email us at medhack[at]heartcluj[dot]com or write us on facebook (@medhackcluj).



The HEART Team is a group of enthusiastic medical students from “Iuliu Hațieganu” University of Medicine and Pharmacy Cluj-Napoca that share ideas and work together to build a community that inspires and innovates. We started 5 years ago by creating an International Conference with the aim of filling in the gaps where the medical curricula did not suffice, introducing students to inspiring mentors, motivating cutting edge technology and research information in order to create meaningful collaborations.

This year, we made a step forward to bridging the gap. What happens when we put together the creativity of people from different backgrounds (IT, Engineering, Design, Biology, Arts, etc.) with medical professionals, facing some of the most acute problems in healthcare? We are creating a platform where technology meets medicine, where open-mindedness, hard work and interprofessional collaboration come together with the sole purpose of redesigning the clinical experience towards a patient-centered way.
MedHack is just the beginning!